Data Stewards
A listing of the data stewards and the system(s) of record they steward.
| Term | System of Record | Department/Functional Area | Responsible Position |
|---|---|---|---|
| Academic Advisor | my.SMU | Registrar's Office/Student Records | University Registrar |
| Academic Department | my.SMU | Registrar's Office/Student Records | University Registrar |
| Academic Level | my.SMU | Registrar's Office/Student Records | University Registrar |
| Academic Level at Start | my.SMU | Registrar's Office/Student Records | University Registrar |
| Academic Plan | my.SMU | Registrar's Office/Student Records | University Registrar |
| Academic Term | my.SMU | Registrar's Office/Student Records | University Registrar |
| Address (see also Current Residential Address) | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Admit Type | Slate/my.SMU | Admissions | Dean of Undergrad Admission |
| Age | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Age Verification Method | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| Alcohol Present | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| Amplified Sound | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| Athlete Sport | my.SMU | Registrar's Office/Student Records | University Registrar |
| Athlete Status | my.SMU | Registrar's Office/Student Records | University Registrar |
| Athletic Event Outcome | Unknown | Unknown | Unknown |
| Attempted Hours – Term | my.SMU | Registrar's Office/Student Records | University Registrar |
| Attempted Hours – Total (see also Current Attempted Hours) | my.SMU | Registrar's Office/Student Records | University Registrar |
| Birthdate | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Charge (s) | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Charge Category | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Charge Count | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Clery Act Category | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Clery Act Code | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Co-Curricular Activities Participation Hours | Unknown | Unknown | Unknown |
| Conduct Appeal | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Conduct Appeal Outcome | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Conduct Case Close Date | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Conduct Case Number | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Conduct Case Open Date | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Conduct Case Status | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Conduct Hearing Appointment Date | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Conduct Hearing Outcome | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Conduct Incident Role | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Conduct Officer | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Conduct Sanction Applied | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Controlled Entry-Point Location | Unknown | Unknown | Unknown |
| Controlled Entry-Point Time | Unknown | Unknown | Unknown |
| Counseling Center Visitors | Unknown | Unknown | Unknown |
| Counseling Center Visits | Unknown | Unknown | Unknown |
| Country of Citizenship | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Current Attempted Hours | my.SMU | Registrar's Office/Student Records | University Registrar |
| Current Residential Address | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Data Classification | Unknown | Unknown | Unknown |
| Data Holdings | Unknown | Unknown | Unknown |
| Dedman Rec Visiting Window | Unknown | Unknown | Unknown |
| Early AM Class | my.SMU | Registrar's Office/Student Records | University Registrar |
| Engaged Learning Participant | Unknown | Unknown | Unknown |
| Financial Aid | my.SMU | Financial Aid | Director of Financial Aid |
| Financial Aid - Received | my.SMU | Financial Aid | Director of Financial Aid |
| Fitness Class Participant Date | Fusion | Department of Recreational Sports | Associate Director of Operations |
| Fitness Training Participant Date | Fusion | Department of Recreational Sports | Associate Director of Operations |
| Gender Identity | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| GPA - Cumulative | my.SMU | Registrar's Office/Student Records | University Registrar |
| GPA - Term | my.SMU | Registrar's Office/Student Records | University Registrar |
| Greek Affiliation | my.SMU | Students Affairs/Student Involvement | Associate Director for Fraternity and Sorority Life |
| Greek Recruitment Status | my.SMU | Students Affairs/Student Involvement | Associate Director for Fraternity and Sorority Life |
| Greek Status | my.SMU | Students Affairs/Student Involvement | Associate Director for Fraternity and Sorority Life |
| Hearing Bodies | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Hearing Date | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Hearing Finding | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| High School Address | Slate/my.SMU | Admissions | Dean of Undergrad Admission |
| High School Name | Slate/my.SMU | Admissions | Dean of Undergrad Admission |
| High School Type | Slate/my.SMU | Admissions | Dean of Undergrad Admission |
| Hold Category | my.SMU | Registrar's Office/Student Records | University Registrar |
| Honors Program - Participant | my.SMU | Registrar's Office/Student Records | University Registrar |
| Incident | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Incident Date | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Incident GPS Coordinates | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Incident Location | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Incident Location Category | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Incident Reporter | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Incident Reporter Email | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Incident Reporter Group | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Incident Type | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Intramural Participant | Unknown | Unknown | Unknown |
| Last School Attended Address | Slate/my.SMU | Admissions | Dean of Undergrad Admission |
| Last School Attended Name | Slate/my.SMU | Admissions | Dean of Undergrad Admission |
| Late Night Library Visitor | Unknown | Unknown | Unknown |
| Location Associated Division | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| Major | my.SMU | Registrar's Office/Student Records | University Registrar |
| Major - Primary | my.SMU | Registrar's Office/Student Records | University Registrar |
| On Campus Housing | my.SMU/StarRez/Greek Life | Residence Life & Student Housing/Assignments & Student Records | Sr. Associate Director for Assignments/Associate Director of Operations |
| On or Off Campus Resident Status | my.SMU/StarRez/Greek Life | Residence Life & Student Housing/Assignments & Student Records | Sr. Associate Director for Assignments/Associate Director of Operations |
| Orientation Leader | Connect.SMU | Student Affairs | Director Strategic Initiative & Assessment |
| Outdoor Adventure Participant | Fusion | Department of Recreational Sports | Associate Director of Operations |
| Parental Grade Access | my.SMU | Registrar's Office/Student Records | University Registrar |
| Parental Notification | Maxient | Dean of Student's Office / Student Conduct & Community Standards | Dean of Students / Asst Dean & Dir Student Conduct |
| Peer Leader | Unknown | Unknown | Unknown |
| Pell Eligible | my.SMU | Financial Aid | Director of Financial Aid |
| Person's Name - Preferred | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Person's Name - Primary | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Personal Trainer Participant | Fusion | Department of Recreational Sports | Associate Director of Operations |
| Police Presence at SMU Event | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| Primary Estimated Family Contribution | my.SMU | Financial Aid | Director of Financial Aid |
| Public Invited to SMU Event | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| Recreation Center Check-ins | Unknown | Unknown | Unknown |
| Regular Dedman Recreation Center Visitor | Unknown | Unknown | Unknown |
| Religious Preference | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Reported Ethnicity | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Residence Hall | StarRez and my.SMU | Residence Life & Student Housing/Assignments & Student Records | Sr. Associate Director for Assignments/Associate Director of Operations |
| Residence Hall Region | StarRez and my.SMU | Residence Life & Student Housing/Assignments & Student Records | Sr. Associate Director for Assignments/Associate Director of Operations |
| Resident Assistant | mySMU (FA), StarRez | Residence Life & Student Housing/Assignments & Student Records | Sr. Associate Director for Assignments/Associate Director of Operations |
| Residential Commons | Unknown | Unknown | Unknown |
| Residential Commons Affiliation | my.SMU | Residence Life & Student Housing/Assignments & Student Records | Sr. Associate Director for Assignments/Associate Director of Operations |
| Scholarship Rating | my.SMU/Slate | Financial Aid | Director of Financial Aid |
| Scholars Program - Participant | my.SMU | Registrar's Office/Student Records | University Registrar |
| School Attended Type | Slate/my.SMU | Admissions | Dean of Undergrad Admission |
| Selected Ethnicity | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Service Hours Reported | Connect.SMU | Student Affairs | Director Strategic Initiative & Assessment |
| Sex | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Sexual Orientation | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| SMU Admit Term | Slate/my.SMU | Admissions | Dean of Undergrad Admission |
| SMU Event | Unknown | Unknown | Unknown |
| SMU Event Attendance - Actual | Connect.SMU | Student Affairs | Director Strategic Initiative & Assessment |
| SMU Event Attendance - Estimate | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| SMU Event Location | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| SMU Event Occurrence Status | Connect.SMU | Student Affairs | Director Strategic Initiative & Assessment |
| SMU Event Requestor Email | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| SMU Event Requestor Name | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| SMU Event Sponsor | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| SMU Event Start Date | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| SMU Event Start Time | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| SMU Event Ticket Required | Event Request (SharePoint) | Students Affairs/Student Involvement | Executive Director for Student Involvement |
| SMU ID | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| SMU Student Employee | Employee.SMU | Department of Human Resources | Associate Vice President & Chief Human Resource Officer |
| Standardized Test Score | Slate/my.SMU | Admissions | Dean of Undergrad Admission |
| Student's Membership(s) in SMU Organizations | Connect.SMU | Student Affairs | Director Strategic Initiative & Assessment |
| Student's SMU Employment Status | Employee.SMU | Department of Human Resources | Associate Vice President & Chief Human Resource Officer |
| Student - Active | my.SMU | Registrar's Office/Student Records | University Registrar |
| Student Career | my.SMU | Registrar's Office/Student Records | University Registrar |
| Student Employment Work Study Program | my.SMU | Financial Aid | Director of Financial Aid |
| Student - Enrolled | my.SMU | Registrar's Office/Student Records | University Registrar |
| Student Family Income | my.SMU | Financial Aid | Director of Financial Aid |
| Student Financial Account Hold | Unknown | Unknown | Unknown |
| Student Hometown Zip Code | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Student Leader | Connect.SMU | Student Affairs | Director Strategic Initiative & Assessment |
| Student Organizations | Connect.SMU | Student Affairs | Director Strategic Initiative & Assessment |
| Student School of Record | my.SMU | Registrar's Office/Student Records | University Registrar |
| Student School of Record - Primary | my.SMU | Registrar's Office/Student Records | University Registrar |
| Study Abroad Participant | my.SMU | Registrar's Office/Student Records | University Registrar |
| Study Field | my.SMU | Registrar's Office/Student Records | University Registrar |
| Taos Participant | my.SMU | Registrar's Office/Student Records | University Registrar |
| Total Amount of Aid | my.SMU | Financial Aid | Director of Financial Aid |
| Total Family Income | my.SMU | Financial Aid | Director of Financial Aid |
| U.S. Citizenship Status | my.SMU | Personal Data/Campus Community | Campus Community Module Lead |
| Undergraduate Research Participant | Unknown | Unknown | Unknown |
| Veteran Benefit Received | my.SMU | Registrar's Office/Student Records | University Registrar |