Staff Resources and Support

The Office of the Senior Vice President (OSVP) partners with departments across the Division of Student Affairs to offer resources, training, and support in assessment, marketing, technology, and staff development.

Division staff may request support using the forms on this page. For questions or to contribute additional resources, please email studentaffairs@smu.edu.

Division Standards and Processes

The standards and procedural resources provide staff with centralized access to key operational materials that support consistency and efficiency across the Division of Student Affairs. All materials are organized within the linked Box folder, ensuring easy access to the most current guidelines, procedures, and reference documents.

Resources Include:

Contract Process

A step-by-step overview of the contract process, outlining required approvals, documentation expectations, and signature authority.
*Before submitting a contract request, please review and understand the process and required information outlined in the division resources.
Division Standards Standards that provide clear guidance on expectations, responsibilities, and operational practices across the Division.
On and Offboarding Checklists Checklists that guide supervisors and staff through step-by-step tasks to support a smooth transition into or out of the Division, available in both Word and Asana formats.
Performance Appraisals and Goal Setting Resources designed to equip supervisors and staff with tools that support meaningful evaluation and foster professional growth.
*The performance appraisal form can also be found in the Box folder.
VIP Protocol A protocol that supports consistency, efficient scheduling, and effective collaboration between Student Affairs and university leadership when inviting campus leaders to departmental or student organization events.

 

Request Support

To enhance meaningful student experiences, the Division of Student Affairs works collaboratively through thoughtful assessment, clear communication, and effective use of technology. Staff are encouraged to partner with OSVP by requesting support for assessment, graphic design, communications, website development and maintenance, SMU360, and project-based initiatives that help departments better engage students and demonstrate the impact of their work.

 Marketing Resources for Student Affairs

 

Assessment, Annual Reporting or Data Support

OSVP is available to consult on any and all assessment needs—from big-picture project planning to data collection and analysis to connecting data sources across campus. Our department welcomes requests for assistance at any point in the assessment cycle.

Snapshot Announcement

The Snapshot is the Division’s official form of email communication distributed weekly to Student Affairs staff and campus partners. If you are a Student Affairs staff member, please use this form to submit your announcement.

Post a Digital Sign

Request to have a digital sign posted in Student Affairs buildings. Signs that do not meet the requirements outlined on the submission form will be deleted without notice. 

Student Affairs Website Updates

Let's keep your web content current, optimized for SEO, and accessible. Use this form to request updates, new pages, or larger web projects for your area within the Division of Student Affairs website.

SMU360 Support

Discover how SMU360 can support your department’s goals in outreach, engagement, and events.

Graphic Design Request

Staff members in the Hegi Family Career Development Center, Dr. Bob Smith Health Center, and Residence Life and Student Housing should not use this form and instead contact their department's marketing specialist for support. 

Review Marketing Materials

Submit marketing materials through the form below and we will review them for brand alignment and overall feedback.

University Resources

Human Resources

SMU Human Resources provides information, resources, and support to help staff succeed in their roles. They offer guidance on policies, services, and programs that promote a positive and supportive work environment.

Visit Human Resources

Independent Contractor Determination

An ICD Checklist should be submitted whenever you want to engage an individual, sole proprietor, or single member LLC for services. Procedures and additional information regarding classification can be found on the Tax Compliance Office website.

Submit an ICD Checklist

Invoice Payments

To ensure timely invoice processing and payment, Accounts Payable (AP) requires vendors to submit specific information and departments follow established procedures. View all AP policies and procedures.

Invoice Payment Guidance

IT Help Desk

The IT Help Desk supports campus technology needs by assisting with system access, troubleshooting, and technology-related questions.

Connect with the Help Desk

Preferred Vendors

SMU has established relationships or formal agreements with vendors to provide goods and services. Student Affairs departments should first consider these vendors during the event planning process.

View Vendor List

Proficiencies and Experiences

Many opportunities for students to fulfill Proficiency and Experience requirements exist within the Division of Student Affairs. Learn how to get your activity pre-approved to fulfill a requirement.

Learn More

Purchasing

The SMU Purchasing Department supports departments across campus by facilitating the procurement of goods and services in compliance with university policies.

Explore Purchasing Procedures

STABLE

STABLE is SMU’s centralized system for submitting and managing service requests, including facilities, space, event support, technology, and other operational needs.

Access STABLE